Difference between revisions of "Constitution"
(Created page with "'''NAME''' ---- 1.1 This Society shall be known as the “Philippine Football Club - Singapore (PFC-SG)”, hereinafter referred to as the Society. '''PLACE OF BUSINESS'''...")
Latest revision as of 08:56, 21 May 2015
1.1 This Society shall be known as the “Philippine Football Club - Singapore (PFC-SG)”, hereinafter referred to as the Society.
PLACE OF BUSINESS
2.1 Its place of business shall be at 37 Kovan Road, #03-46, Singapore 545018 or such other address as may subsequently be decided upon by the Presidents Committee and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
3.1 Its objects are:
To encourage work-life balance for people of all ages through sports, particularly football. To encourage members to take a proactive role in various football-related events in Singapore.
MEMBERSHIP QUALIFICATION AND RIGHTS
4.1 Membership is open to all in Singapore who are willing to participate in the Societys activities and abide by the Societys constitution. Eligibility to participate in competitive teams representing the Society is governed by rules and regulations set forth by the Presidents Committee. In general, members have to pay an Entrance Fee of $24, which will also count as the members Annual Membership Fee for the current year and may be prorated.
APPLICATION FOR MEMBERSHIP
5.1 A person wishing to join the Society should submit his particulars to the Secretary on a prescribed form.
5.2 The Presidents Committee will decide on approvals of applications for membership.
5.3 A copy of the Constitution shall be furnished to every approved member upon payment of the entrance fee.
5.4 New members have to register themselves for participation in the Societys available departments, committees, and/or subcommittees.
5.5 Eligible members who are below the age of 18 additionally need the approval of their parents or Guardian prior to the approval of the Presidents Committee.
5.6 Only members who are above 21 years of age shall have the right to vote and to hold office in the Society.
5.7 A member can be expelled from the Society for disobeying Society rules as stated in the bylaws. The decision will be given from the Presidents Committee according to their authorizations as mentioned in this statute. A member can appeal this punishment to the arbitration board.
5.8 The President’s Committee can accept special members and members of honors such as sponsors, governmental representatives, representatives from other organizations, etc.
ENTRANCE FEES, SUBSCRIPTIONS, AND OTHER DUES
6.1 An Annual Membership Fee of $24 will cover subscription towards membership into the Society for the 1st of January of the year until the 31st of December of the same year.
6.2 Annual Membership Fees are payable in advance before or within the month of January, without need for demand. If any member fails to settle his arrears for more than two (2) months, he will automatically cease to be a member.
6.3 Any additional fund required for special purposes may only be raised from members with the consent of a General Meeting of the members.
6.4 The income and property of the Society when so ever derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Association or to any of them or to any person claiming through any of them.
SUPREME AUTHORITY AND GENERAL MEETINGS
7.1 The supreme authority of the Society is vested in a General Meeting of the members.
7.2 An Annual General Meeting shall be held every 1st Quarter of the year.
7.3 At other times, an Extraordinary General Meeting must be called by the President should there be a written request of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Presidents Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.
7.4 If the Presidents Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society's notice board.
7.5 At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting. Notice of meeting stating the date, time, and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Society's notice board four (4) days in advance of the meeting.
7.6 Unless otherwise stated in this Constitution, voting by proxy is not allowed at all General Meetings.
7.7 The following points will be considered at the Annual General Meeting:
The previous financial year's accounts and other annual reports of the Presidents Committee. Where applicable, the election of officebearers and Honorary Auditors for the following term. Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.
7.8 At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.
7.9 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.
MANAGEMENT AND COMMITTEE
8.1 The administration of the Society shall be entrusted to a Presidents Committee, hereinafter referred to as the Committee”, consisting of the following to be elected at each Annual General Meeting:
A President A Secretary A Treasurer A Teams Manager A Men's Team Captain A Women's Team Captain A Youth's Team Manager An IT Officer A Committee Officer
8.2 Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer and Assistant Treasurers may be reelected to the same or related post for a consecutive term of office. The term of office of the Committee is one year.
8.3 Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. (In the event of a tie, the Chairman of the meeting shall have a casting vote.)
8.4 A Committee Meeting shall be held at least once every quarter or once every three (3) months after giving seven (7) days' notice to committee members. The President may call a Committee Meeting at any time by giving five (5) days' notice. Majority of the Committee members must be present for its proceedings to be valid.
8.5 Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from committee membership and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change.
8.6 The duty of the Committee is to organise and supervise the daily activities of the Society. The Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.
8.7 The Committee has power to authorise the expenditure of a sum not exceeding Five Thousand Singapore Dollars ($5,000.xx) per month from the Society's funds for the Society's purposes.
DUTIES OF OFFICEBEARERS
9.1 The President shall chair all General and Committee meetings. He shall also represent the Society in its dealings with outside persons. The President represents the Society and all its members. He will be elected by the General Meeting for 1 year. He is responsible for presenting the Annual Society Report at the Annual General Meeting. The President can approve financial transactions not higher than Three Thousand Singapore Dollars ($3,000.xx). All other financial transactions must be approved by the Committee. The members of the Committee (i.e., officers) represent the Society to the public and all public institutions according to the duties of the positions mentioned below.
9.2 The Secretary shall keep all records, except financial records, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Committee Meetings. He shall maintain an uptodate Register of Members at all times. The Secretary is responsible for correspondence, archiving the Societys activities including media reports, and other similar duties. He will be elected by the General Meeting for 1 year. He is responsible for presenting the Secretarys Annual Report at the Annual General Meeting. The Secretary can have Assistant Secretaries in each branch and department.
9.3 The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness. He is authorised to expend up to One Thousand Singapore Dollars ($1,000.xx) per month for petty expenses on behalf of the Society. He will not keep more than One Thousand Five Hundred Dollars ($1,500.xx) in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer and the President. The Treasurer is responsible for the finances (bookkeeping) of the club. He will be elected by the General Assembly for 1 Year. He is responsible for presenting the Annual Financial Report to the General assembly. The activities of the Treasurer can be revised by the Revision Committee. The Treasurer can have Assistant Treasurers in each branch and department.
9.4 The Teams Manager shall be responsible for all football teams and shall assist the teams in getting coaches, football fields, and equipment. He can represent the Society in dealings with other teams and organizations. He will initiate partnerships with other teams worldwide. He will be nominated by the Committee. The Plenary Assembly can overrule the Committees nomination if they choose a Football Manager with a majority of their votes.
9.5 The Men's Team Captain is responsible for the activities of his football department and the transactions of the ongoing football season. The Mens Team Captain will be elected by the General Meeting for 1 year.
9.6 The Women's Team Captain is responsible for the activities of her football department and the transactions of the ongoing football season. The Womens Team Captain will be elected by the General Meeting for 1 year.
9.7 The Youth's Team Manager is responsible for the activities of his football department and the transactions of the ongoing football season. The Youth Team Manager will be elected by the General Meeting for 1 year.
9.8 The IT Officer is responsible for managing websites and social media pages of the club if there are any.
9.9 The Committee Officer will create committees that are extra-curricular to playing football. He will engage members to activate the club in terms of membership recruitment, fund-raising, sponsorships, tournament participation, and the like. The Committee Officer will be elected by the General Meeting for 1 year.
9.10 Ordinary Committee Members shall assist in the general administration of the Society and perform duties assigned by the Committee from time to time.
AUDIT AND FINANCIAL YEAR
10.1 Two (2) voting members, not being members of the Committee, shall be elected as Honorary Auditors at each Annual General Meeting and will hold office for a term of two years only and shall not be reelected for a consecutive term. The accounts of the Society shall be audited by a firm of Certified Public Accountants if the gross income or expenditure of the Society exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.
Will be required to audit each year's accounts and present a report upon them to the Annual General Meeting. May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the Committee.
10.3 The financial year shall be from the 1st of January to the 31st of December of the same year.
11.1 If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
11.2 The trustees of the Society shall:
Not be more than four (4) and not less than two (2) in number. Be elected by a General Meeting of members. Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.
11.3 The office of the trustee shall be vacated:
If the trustee dies or becomes a lunatic or of unsound mind. If he is absent from the Republic of Singapore for a period of more than one (1) year. If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee. If he submits notice of resignation from his trusteeship.
11.4 Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Society's premises at least two (2) weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.
11.5 The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.
VISITORS AND GUESTS
12.1 Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Societys rules and regulations.
13.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
13.2 The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.
13.3 The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
13.4 The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
13.5 The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its officebearers, Committee or members unless with the prior approval of the relevant authorities.
13.6 The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.
AMENDMENTS TO CONSTITUTION
14.1 The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting. INTERPRETATION
15.1 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.
16.1 In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
17.1 The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.
17.2 In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.
17.3 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.
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For the categories of societies listed below, the majority of the Committee Members must be Singapore Citizens. In addition, the President, Secretary, Treasurer and their deputies shall be Singapore Citizens or Singapore Permanent Residents. Foreign Diplomats shall not serve as Committee Members.
Religious societies Societies which identify themselves publicly as or whose membership is confined exclusively to members of a single racial group Any society whose object, purpose or activity, whether primary or otherwise, is to represent; promote any cause or interest of; or discuss any issue relating to a class of persons defined by reference to their gender or sexual orientation Any society whose object, purpose or activity, whether primary or otherwise, is to represent persons who advocate; promote; or discuss any issue relating to any civil or political right (including human rights, environmental rights and animal rights) Any society whose object, purpose or activity, whether primary or otherwise, is to promote or discuss the use or status of any language